While aiAvenu's brand was developing, the company sought to broaden its services by introducing an onboarding automation software to streamline the entire hiring process end-to-end. At aiAvenu, I worked on all four features: Onboarding, Onboarding Setup, Form Builder, and Convert PDF. With the team, we have helped businesses onboard hundreds of employees.
Live at beta.avenu.ai
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As part of aiAvenu's expansion efforts, I was responsible for designing an MVP onboarding software that could integrate seamlessly with their AI-powered ATS (Application Tracking System). I worked as the sole designer in an AGILE sprint with a team of developers with three months to launch.
aiAvenu's ATS platform is built in Laravel, which is limited. Due to these limitations, the team elected to use React. Although it was not ideal to have separate logins, we launched onboarding as a beta and are iterating on it before merging the software.
1. Collaborate with the business development team to conduct informational interviews with clients and prospects to better understand what onboarding and payroll services they utilize, and what their current onboarding process looks like.
2. Create personas for our target market.
3. Collaborate with the business development and sales team to create a competitive analysis.
4. Create user stories backed by qualitative data and our competitive analysis.
1. Create a userflow
2. Wireframe
3. Iterate
4. Present to stakeholders
5. Iterate
6. Final design review
7. Develop
We conducted qualitative interviews to better understand our current clients' needs and pain points.
"Managing a high volume of security guard dispatches has become a time-consuming challenge, despite using Monday.com for onboarding. We're overwhelmed with manual paperwork and appointment scheduling. We urgently need a new solution that automates these tasks and integrates seamlessly with our systems to improve efficiency and scalability.”
“The manual tasks involved in onboarding applicants are not just time-consuming; they're prone to errors too. From manually entering candidate information into spreadsheets, maintaining federal and state compliance, and tracking their progress through the onboarding process, it's easy to miss important details.“
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View real-time updates on onboarding employees.
Create a custom onboarding flow per job.
Create custom forms.
Save forms and onboarding flows as reusable templates.
Covert any document into a fillable PDF.
When hiring candidates, you're not alone. Adding users allows for multi-level organizational collaboration in processing onboarded employees.
We found that a personalized onboarding experience improved client satisfaction and employee retention.
An intuitive form builder streamlines HR tasks by simplifying form creation and reducing time spent updating onboarding paperwork.
To cater to the varying needs of HR teams, we have implemented a feature that enables users to digitally convert any pre-formatted document.
In the early stages of the design review with stakeholders, I suggested that we implement two-factor authentication. This is necessary since we're storing very sensitive information such as social security numbers and banking details. With this 2FA system, businesses and applicants will see the benefits and security of their data.
Created an end-to-end hiring solution for individual franchises and multi-location organizations.
Created a digital compliance system for legal documents such as W-4 and I-9.
Gained traction among multiple large-scale organizations.
I am pleased with the outcome of the final product, despite the challenges our team faced. With such a tight deadline, I am proud of the solution my team and I created. We're saving businesses thousands of dollars annually by them utilizing our onboarding product solution. Our competitors use HelloSign by Dropbox, which ultimately has a monthly fee for digitally signed documents. Since we've built these products in-house, we have more control over our product than our competitors.
